Sentinel HSE Privacy Policy

Last updated: 12 August 2026

Sentinel HSE is a health, safety and environment management application designed to help users record, manage and report workplace safety information. This Privacy Policy explains how Sentinel HSE collects, uses, stores and protects information.

1. Information We Collect

Depending on how Sentinel HSE is used, the application may collect:

• Name, email address, job title and organization information.
• User account and authentication information.
• Workplace hazard and safety observation information.
• Inspection records and corrective/preventive action information.
• Incident and investigation records.
• Job Safety Analysis and Risk Assessment records.
• Toolbox Talk records.
• Photographs and evidence voluntarily captured or uploaded by users.
• Project, site, contractor, vehicle or workplace information entered by users.

2. How We Use Information

Information is used to:

• Provide Sentinel HSE functionality.
• Authenticate users and manage organization accounts.
• Store and synchronize safety records across authorized devices.
• Generate HSE reports, dashboards and corrective-action records.
• Support workplace incident investigation and compliance activities.
• Maintain application security and prevent unauthorized access.

3. Cloud Storage and Service Providers

Sentinel HSE uses Supabase infrastructure for authentication, database services and secure cloud file storage. Information may therefore be processed by service providers acting on behalf of Sentinel HSE for application hosting, authentication and data storage.

4. Photographs and Evidence

Users may voluntarily capture or upload photographs and other evidence for hazard reporting, inspections, corrective-action closure, toolbox talks and incident investigations. These files are stored in protected application storage and are accessible only according to organization and account permissions.

5. Data Sharing

Sentinel HSE does not sell personal information. Safety information may be available to authorized users belonging to the same organization where required for legitimate workplace HSE activities.

6. Data Security

Sentinel HSE uses authentication, organization-based access controls, database security policies and private cloud storage controls to restrict unauthorized access.

7. Data Retention

Personal account information is retained while an account is active and for the period reasonably necessary to provide the service.

Certain workplace health and safety, investigation, incident, inspection or compliance records may need to be retained by an organization after a user account is deleted where retention is required for legal, regulatory, contractual, audit, safety or legitimate compliance purposes. Where possible, personal account identifiers will be removed or separated from retained organizational safety records.

8. Account and Data Deletion

Users may request deletion from within Sentinel HSE under Settings → Account & Privacy → Delete My Account.

Users who no longer have access to the application may also submit a deletion request using the Sentinel HSE Account Deletion page.

After a verified deletion request is processed, the user's account and associated personal data will be deleted unless specific information must be retained for legitimate legal, regulatory, security or workplace safety purposes.

9. Children's Privacy

Sentinel HSE is intended for professional workplace use and is not designed for use by children.

10. Changes to This Policy

This Privacy Policy may be updated when Sentinel HSE functionality, legal requirements or data practices change.

11. Contact

For privacy questions or account deletion requests, contact: iankuteesa@gmail.com